For Active & Wild Antarctica Air Cruises and select (fly) departures of Across the Antarctic Circle and the South Georgia & Antarctic Odyssey Cruise operated by Aurora Expeditions, a Contingency Plan is in place for those cases when weather conditions require that the day of operation of the flight to/from Antarctica is modified from the itinerary.
2025-26 & 2026-27 Seasons
Contingency Plan for Aurora’s Antarctic itineraries involving a flight:
- Across the Antarctic Circle
- Antarctica: Through the Lens
- Antarctic Explorer
- Antarctic Explorer Express
- Antarctic Peninsula: Fly the Drake
- Antarctic Women’s Expedition
- South Georgia, Falklands & Antarctic Odyssey
- Wild Antarctica featuring the Weddell Sea
If a charter flight from any starting point to the point of embarkation for the ship voyage is delayed due to adverse weather conditions, Aurora Expeditions will make every effort to operate the flight to Antarctica as soon as feasible. Guests may be required to remain on standby on Days 2–4 while waiting for suitable flight conditions, and the itinerary may be varied as necessary.
In case the outbound flight to Antarctica cannot ultimately be moved & the trip is cancelled
If authorisation to fly to Antarctica has not been granted by 6:00am on Day 4, the expedition will be deemed cancelled. If the expedition is deemed cancelled, due to weather conditions affecting the charter flight, Aurora Expeditions will provide the guest with a credit, to the value of the full price paid to Aurora Expeditions for the voyage (including the Deposit), which can be used towards a future voyage. The guest will not be entitled to any refund of any amounts paid.
In case the outbound flight to Antarctica is delayed
In the event that a charter flight is delayed, the Expedition Leader or another representative of Aurora Expeditions will provide updates to the guest, as updates may be known, and will endeavor to provide information to make the guest’s stay as enjoyable as possible pending the ability of a charter flight to fly. During any delays occurring on Days 2–4, guests will be provided hotel accommodation in Punta Arenas, full board meals, and, where possible, guided excursions while waiting for suitable conditions.
In case the return flight to Punta Arenas is delayed
If a charter flight from King George Island to Punta Arenas, Chile is delayed, passengers already in Antarctica will remain on board the ship until the flight to Punta Arenas is authorized to depart. If it is not possible, due to weather conditions, for the flight to depart within 72 hours from intended departure time the ship will transport the guest from King George Island to Puerto Williams or Ushuaia for disembarkation. Full board on the ship is included. Strictly no refund will be provided for any reason and the guest will not be entitled to make any claim howsoever arising as a result of this change. Aurora Expeditions will not be liable for and does not accept any claims for any costs made by the guest including but not limited to international airfares, domestic airfares, accommodation, any additional services purchased, or change fees impacted by or as a result of the delay or cancellation.
View all Antarctica fly cruises.
