Included
Mandatory Transfer Package ($1,495 for 2025; includes one night’s pre-expedition hotel accommodation in Reykjavik; group transfer from the Reykjavik hotel to the airport on Day 2; charter flight from Reykjavik to Kangerlussuaq; group transfer from the Kangerlussuaq airport to the ship; group transfer from the ship to the Kangerlussuaq airport on disembarkation day; charter flight from Kangerlussuaq to Reykjavik; group transfer from Keflavik Airport to group hotel on Day 9; one night’s post-expedition airport hotel accommodation in Reykjavik); shipboard accommodation with daily housekeeping; all meals, snacks, soft drinks and juices on board; beer, wine, standard spirits and cocktails during dinner and bar service hours; complimentary WiFi; all shore landings per the daily program; leadership throughout the voyage by experienced expedition leader; all Zodiac transfers and cruising per the daily program; formal and informal presentations by expedition team and special guests as scheduled; photographic journal documenting the voyage; a pair of waterproof expedition boots on loan for shore landings; official Quark Expeditions® parka to keep; coffee, tea and cocoa available around the clock; hair dryer and bathrobes in every cabin; all miscellaneous service taxes and port charges throughout the program; all luggage handling aboard ship; Emergency Evacuation Insurance for all passengers to a maximum benefit of USD $500,000 per person; Greenland voyages cruise passenger tax.
Exclusions
International airfare; arrival and departure transfers, except where listed in the Mandatory Transfer Package; passport and visa expenses; government arrival and departure taxes not mentioned above; meals ashore unless otherwise specified; baggage, cancellation, interruption and medical travel insurance—strongly recommended; excess-baggage fees on international flights; mandatory waterproof pants for Zodiac cruising, or any other gear not mentioned; laundry, bar, beverage and other personal charges unless specified; phone charges; voluntary gratuity at the end of the voyage for shipboard staff and crew; additional overnight accommodation; any adventure options.
Payment & Cancellation
In order to confirm this trip, a deposit of 25% of the total trip cost is required when booking 181 days or more prior to departure. A second deposit of 25% of trip cost is due 180 days prior to departure. Bookings made 180 days or less prior to departure require a deposit of 50% of total trip cost. The balance of the trip price is due 120 days prior to departure. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 121 days – 100% of deposit
120 to 91 days – 75% of total trip cost
90 to 0 days – 100% of total trip cost
(For expeditions booked prior to October 15,2024: Please refer to your invoice for your payment and cancellation terms.)
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The West Greenland Ice Odyssey cruise begins and ends in Reykjavik, Iceland (KEF). We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. Plan flights to arrive to Reykjavik anytime on Day 1 of the itinerary and make your way to the included hotel. Embarkation is on Day 2 in Kangerlussuaq with an included transfer from the airport to the ship. Disembarkation is between 7:00 and 8:00am on Day 9 of the itinerary in Kangerlussuaq, Greenland, followed by a return charter flight to Reykjavik. Plan flights to depart Reykjavik on Day 10 of the itinerary anytime after breakfast; however, AdventureSmith strongly suggests that a flexible air ticket be held for your journey home in case you need to change your travel arrangement following a delay of the return flight from the Arctic. Airport transfers in Reykjavik are not included and cannot be pre-arranged through the cruise operator. If you would like assistance with international flights, please visit our Booking Flights resource page.
Internal Flights
Group charter flights between Kangerlussuaq and Reykjavik are required on this trip’s itinerary; see the Mandatory Transfer Package information listed in this trip’s Inclusions. There is a luggage limit which will be detailed in your final documents. Should you have additional luggage, it can be stored at the hotel in Reykjavik (subject to availability). There is no option to pay for additional luggage. On Day 9 of the itinerary, the ship is scheduled to arrive at the pier between 7:00am and 8:00am local time. Disembarkation follows breakfast, with a transfer to the airport for the return charter flight to Reykjavik.
Activities
Various optional activities may be available on your West Greenland Ice Odyssey cruise, for guests aged 16 and older. The sea kayaking program must be reserved in advance. One-time paddling excursions are available for those who want something less in-depth than the full sea kayaking program; no experience is necessary. Each departure’s first paddling excursion may be pre-booked and all subsequent outings are booked on the ship. Please contact AdventureSmith to reserve activity space with your booking. Sea kayaking is $795; one-time paddling excursion is $295; mountain biking is $195; the culinary Tundra to Table experience is $125; hiking is included and flightseeing is included.
Room Configuration
Select double-occupancy cabins may be available for single occupancy with a single supplement fee. Solo travelers willing to share can reserve a triple or twin-shared cabin, where you will be matched with a person of the same gender. If the other cabin berth goes unsold, you will be guaranteed the double rate. Single travelers wishing to book a double-occupancy cabin may do so at 1.7x (2x for Premium cabins) the per-person listed rate in select cabins based upon availability. Premium Cabins are as follows:
Ultramarine: Deluxe Balcony Suite, Terrace Suite, Penthouse Suite, Owner’s Suite & Ultra Suite
Families & Children
At date of embarkation, a minimum age restriction of 8 years and minimum height and weight requirements (weight of 64lbs or 29kg and 48 in. or 1.2 m. tall) must be met. Children under 16 years of age must be supervised by a parent/guardian at all times, and may not participate in adventure options.
Travel Insurance
Emergency evacuation insurance to a maximum benefit of up to $500,000 USD per paying traveler provides coverage between the first and last day of ship-based travel and is included in the cost of this trip. For ship- and land-based trips, additional days of travel pre- and post-expedition are not covered. Travelers are responsible for having adequate international medical coverage prior to embarkation, with a minimum benefit of $50,000 USD. In addition, we highly recommend our travelers also protect their investment with travel insurance that includes trip cancellation and other benefits. Our partners at Travelex Insurance offer a variety of plans and policies to fit every trip and budget. Coverage for a pre-existing medical condition is also available if you purchase the Travel Select plan within 15 days of the initial trip payment; refer to plan details. Learn more about travel insurance or get a free quote.
Itinerary Notes
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.
