Included
Mandatory Transfer Package (approximate package price is $895 in 2025 and includes one night’s pre-expedition hotel night at Helsinki airport hotel with breakfast on Day 2, charter flight from Helsinki to Longyearbyen, arrival and departure transfers in Longyearbyen, and one night’s post-expedition hotel night in Reykjavik); shipboard accommodation with daily housekeeping; all meals and snacks on board; soft drinks and juices on board; beer, wine, standard spirits and cocktails during dinner and bar service hours; complimentary WiFi; all shore landings per the daily program; leadership throughout the voyage by experienced expedition leader; all Zodiac transfers and cruising per the daily program; formal and informal presentations by the expedition team and special guests as scheduled; photographic journal documenting the expedition; waterproof expedition boots on loan for shore landings; official Quark Expeditions® parka to keep; coffee, tea and cocoa available around the clock; hair dryer and bathrobes in every cabin; all miscellaneous service taxes and port charges throughout the program; all luggage handling aboard the ship; emergency evacuation insurance to a maximum benefit of US $500,000 per person; transfers from Longyearbyen town center to port on embarkation day; group transfer to downtown Reykjavik on disembarkation day; Greenland voyages cruise passenger tax.
Exclusions
International airfare; arrival transfer in Helsinki; airport transfer in Reykjavik; passport and visa expenses; government arrival and departure taxes not mentioned above; meals ashore unless otherwise specified; baggage, cancellation, interruption and medical travel insurance (strongly recommended), or insurance of any kind; excess baggage fees on international flights; mandatory waterproof pants for Zodiac cruising, and any gear not mentioned; laundry, bar, beverage and other personal charges unless specified; phone charges; voluntary gratuity at the end of voyage for shipboard staff and crew; additional overnight accommodation; any adventure options or excursions.
Payment & Cancellation
In order to confirm this trip, a deposit of 25% of the total trip cost is required when booking 181 days or more prior to departure. A second deposit of 25% of trip cost is due 180 days prior to departure. Bookings made 180 days or less prior to departure require a deposit of 50% of total trip cost. The balance of the trip price is due 120 days prior to departure. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 121 days – 100% of deposit
120 to 91 days – 75% of total trip cost
90 to 0 days – 100% of total trip cost
(For expeditions booked prior to October 15,2024: Please refer to your invoice for your payment and cancellation terms.)
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The Ultimate Arctic Voyage begins in Helsinki, Finland (HEL) and ends in Reykjavik, Iceland (KEF), with a group charter flight between Helsinki and Longyearbyen, Norway (LYR); the scheduled charter flight time will be communicated in your final documents. We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. Plan flights to arrive to Helsinki anytime on Day 1 of the itinerary. An arrival transfer is not needed, as the Day 1 hotel is at the airport (your room may not be ready until 3:00pm). On Day 12 of the itinerary, the ship is scheduled to arrive at the pier between 7:00 and 8:00am local time. Disembarkation follows breakfast, with a transfer to the hotel. Plan flights to depart Reykjavik according to guidelines provided in your final documents. If you would like assistance with international flights, please visit our Booking Flights resource page.
Internal Flights
A group charter flight from Helsinki to Longyearbyen is required on this trip’s itinerary; see the Mandatory Transfer Package information listed above under Inclusions. The flight to Longyearbyen is expected to depart early on Day 2 of the itinerary. There is a strict luggage limit on the flight from Helsinki, which will be detailed in your final documents as flights are confirmed close to departure. There is no option to pay for additional luggage. On Day 12 of the itinerary, the ship is scheduled to arrive at the pier between 7:00 and 8:00am local time. Disembarkation follows breakfast, with a transfer to the group hotel in Reykjavik.
Activities
Hiking, Zodiac cruising, daily presentations, photography guides and the polar plunge are optional and included. Various optional activities may be available on your Ultimate Arctic Voyage, for guests aged 16 and older, at the following per person costs in 2025: sea kayaking for $795 and one-time paddling excursion for $295. Sea kayaking is arranged in small groups of 10 people, multiple times per voyage, and only conducted during calm weather conditions. You must have some prior kayaking experience, including the capability to do a wet exit. Each departure’s first paddling excursion may be pre-booked and all subsequent outings are booked on the ship. Contact AdventureSmith for more details and to reserve your spot on these adventure activities.
Room Configuration
Select double-occupancy cabins may be available for single occupancy with a single supplement fee. Solo travelers willing to share can reserve a triple or twin-shared cabin, where you will be matched with a person of the same gender. If the other cabin berth goes unsold, you will be guaranteed the double rate. Single travelers wishing to book a double-occupancy cabin may do so at 1.7x (2x for Premium cabins) the per-person listed rate in select cabins based upon availability. Premium Cabins are as follows:
Ultramarine: Deluxe Balcony Suite, Terrace Suite, Penthouse Suite, Owner’s Suite, Ultra Suite
Families & Children
At date of embarkation, a minimum age restriction of 8 years and minimum height and weight requirements (weight of 64lbs or 29kg and 48 in. or 1.2 m. tall) must be met. Children under 16 years of age must be supervised by a parent/guardian at all times, and may not participate in adventure options.
Travel Insurance
Emergency evacuation insurance to a maximum benefit of up to $500,000 USD per paying traveler provides coverage between the first and last day of ship-based travel and is included in the cost of this trip. For ship- and land-based trips, additional days of travel pre- and post-expedition are not covered. Travelers are responsible for having adequate international medical coverage prior to embarkation, with a minimum benefit of $50,000 USD. In addition, we highly recommend our travelers also protect their investment with travel insurance that includes trip cancellation and other benefits. Our partners at Travelex Insurance offer a variety of plans and policies to fit every trip and budget. Coverage for a pre-existing medical condition is also available if you purchase the Travel Select plan within 15 days of the initial trip payment; refer to plan details. Learn more about travel insurance or get a free quote.
Itinerary Notes
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.
