Included
Shipboard accommodation with daily housekeeping; all meals, snacks, soft drinks and juices on board; beer and house wine during dinner; all shore landings per the daily program; leadership throughout the voyage by experienced Expedition Leader; all Zodiac transfers and cruising per the daily program; formal and informal presentations by Expedition Team and special guests as scheduled; photographic journal documenting the voyage; a pair of waterproof expedition boots on loan for shore landings; official Quark Expeditions® parka to keep; coffee, tea and cocoa available around the clock; complimentary reusable water bottle; hair dryer and bathrobe in every cabin; comprehensive onboard materials, including a map and an informative Arctic Reader; all miscellaneous service taxes and port charges throughout the program; all luggage handling aboard ship; Emergency Evacuation Insurance for all passengers to a maximum benefit of USD $500,000 per person; Greenland voyages cruise passenger tax; one night’s pre-expedition hotel accommodation in Reykjavik; group transfers to/from ship.
Exclusions
International airfare; arrival and departure transfers; passport and visa expenses; government arrival and departure taxes not mentioned above; meals ashore unless otherwise specified; baggage, cancellation, interruption and medical travel insurance (strongly recommended); excess baggage fees on international flights; mandatory waterproof pants for Zodiac cruising, or any other gear not mentioned; laundry, bar, beverage and other personal charges unless specified; phone and internet charges; voluntary gratuity at the end of the voyage for shipboard staff and crew; additional overnight accommodation; any optional activities.
Payment & Cancellation
In order to confirm this trip, a deposit of 25% of the total trip cost is required per person at time of booking. The balance of the trip price is due 120 days before the departure date. Special holiday payment and cancellation terms apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 180 days – full refund, less $500 admin fee
179 to 120 days – 100% of deposit
119 to 90 days – 50% of total trip cost
89 to 60 days – 75% of total trip cost
59 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Vaccination Requirement
To join this trip, all eligible guests must provide proof of being fully vaccinated (at least 14 days after your final COVID-19 vaccine shot), including a booster shot (2023 season) for those eligible. There may also be COVID-19 testing or other requirements to participate; your Adventure Specialist will provide details of current policies upon booking.
Arrival & Departure
The Under the Northern Lights voyage begins and ends in Reykjavik, Iceland (KEF). We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. Plan flights to arrive to Reykjavik any time on Day 1 of the itinerary. On Day 14 of the itinerary, the ship is scheduled to arrive at the pier between 7:00am and 8:00am local time. Disembarkation follows breakfast, with an included transfer downtown. Plan flights to depart Reykjavik according to guidelines provided in your final documents. If you would like assistance with international flights, please visit our Booking Flights resource page.
Activities
Hiking, Zodiac cruising, daily presentations, photography guides and the polar plunge are optional and included. Sea kayaking may be available for $695 per person (2023 & 2024). Taken in small groups of 10 people, multiple times per voyage, kayaking adventures are only conducted during calm weather conditions. You must have some prior kayaking experience, including the capability to do a wet exit. One-time paddling excursions are available for $195 (2023 & 2024) per person, per outing, for those who want something less in-depth than the full sea kayaking program; no experience is necessary. Each departure’s first paddling excursion may be pre-booked and all subsequent outings are booked on the ship. Please contact AdventureSmith to reserve activity space with your booking.
Room Configuration
Select double-occupancy cabins may be available for single occupancy with a single supplement fee. Solo travelers willing to share can reserve a triple or twin-shared cabin, where you will be matched with a person of the same gender. If the other cabin berth goes unsold, you will be guaranteed the double rate. Single travelers wishing to book a double-occupancy cabin may do so at 1.7x (2x for Premium cabins) the per-person listed rate in select cabins based upon availability. Premium Cabins are as follows:
Ocean Adventurer: Superior, Deluxe, Suite & Owner’s Suite
Families & Children
At date of embarkation, a minimum age restriction of 8 years and minimum height and weight requirements (weight of 64lbs or 29kg and 48 in. or 1.2 m. tall) must be met. Children under 16 years of age must be supervised by a parent/guardian at all times, and may not participate in adventure options.
Travel Insurance
Emergency evacuation insurance to a maximum benefit of up to $500,000 USD per paying traveler provides coverage between the first and last day of ship-based travel and is included in the cost of this trip. For ship- and land-based trips, additional days of travel pre- and post-expedition are not covered. Travelers are responsible for having adequate international medical coverage prior to embarkation, with a minimum benefit of $50,000 USD. In addition, we highly recommend our travelers also protect their investment with travel insurance that includes trip cancellation and other benefits. Our partners at Travelex Insurance offer a variety of plans and policies to fit every trip and budget. Coverage for a pre-existing medical condition is also available if you purchase the Travel Select plan within 15 days of the initial trip payment; refer to plan details. Learn more about travel insurance or get a free quote.
Itinerary Notes
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.
